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Before we had SnapAP our AP Invoice processing system involved a manual, very laborious, high paper volume process prior to their entry in our financial program. Also because of our remote location, Invoices from suppliers were usually quite late in getting to us or were never received at all causing time delays in payments.

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Christine Philips
Accounts Payable Supervisor

Simple, Faster, and Better

With SnapAP Accounts Payable Software all the services you would expect from an automated Accounts Payable solution are here and easier than ever to put into practice.

  •      Easy to purchase
  •      Easy to implement
  •      Easy to use

Complexity creates fog; simplicity clears it.

We believe clarity and transparency in your accounts payable automation is essential. SnapAP has a straightforward interface which is very intuitive and user-friendly. Best of all, your suppliers have 24/7 access to all Purchase Orders, Invoices, and Payment status data – without paying fees or needing special software.

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SnapAP Payables Automation Benefits Includes:

  • Increased productivity
  • Defect elimination
  • Improved morale
  • Permanent cost reduction
  • Primed for growth with full scalability
  • Catch early payment discounts and negotiate for better payment terms
  • Manage cash flow more efficiently
  • Eliminate delays in processing
  • Ensure accuracy
  • Enjoy better compliance
  • Keep your data secure
  • Stop the onslaught of paper…no more stacks of filing, lost documents, or paper cuts
  • Easy to implement and fully compatible with your existing finance software
  • Our Customer and Supplier Onboarding team along with our simple online process make adding your suppliers, a snap.

SnapAP makes your Accounts Payable available 24/7, so employees and suppliers always have access to all of the Purchase Orders, Invoices (and Invoice status) and Payment information from anywhere, at any time.

Every step of the accounts payable process is tracked within SnapAP, and you are supplied with a secure database offering a full audit trail for every supplier transaction. The whole story is always there, providing 100% transparency and easy compliance.

Auditors love us as do CFOs, CEOs, and procurement managers everywhere.

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And how about your bottom line impact?

The old-fashioned paper-based accounts payable process required one full-time employee per 8-12K invoices per year. Using the SnapAP automated and paperless process, that ratio is one employee to 80-90K invoices per year!

Using SnapAP instead of a manual invoice process, allows you to streamline and simplify your purchase and payment process while at the same time making it more accurate and easier to use. What’s not to love?

Don’t just take our word for it, check out our stellar SnapAP user reviews from an independent software review publisher.

This review published on Capterra by Melanie B. titled her review ‘Changing from Reactive to Proactive – P2P Process.’

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With SnapAP, we have transformed our P2P process into the most efficient, state of the art, defect-free process. The team helped every step of the way, from guiding us through the change management process, to ensuring customer personal growth, helping us develop a complete understanding of the business process and the importance of each step along the way. They are a company that “practices what they preach” in all of their daily business tasks.They understand the full value and benefits in efficient processes/employees and the power of positivity.

Melanie B. Capterra Reviews

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Paperless Accounts Payable Automation solutions are about more than environmentalism

Not only is this good news for your own company, Suppliers also love SnapAP Accounts Payable software because they have access to all of their records online, 24/7. They no longer need to call your AP department to determine the status of any Invoice or Payment, or send paper Invoices through the mail. They also never have to send another statement, as everything is right there in SnapAP, visible to both you and your Suppliers!

Going paperless means…

Accounts Payable is still a paper-heavy business function. For companies responding to Aberdeen’s latest AP survey, nearly 77% of all incoming invoices were still paper-based as of 2014. Paperless AP using SnapAP Accounts Payable software means cycle time reduction and scalable procure to pay solutions, with great potential for savings and growth on top of better ‘green’ practices.

We know how important the ‘green’ part is. In 2012, paper and cardboard comprised more than a quarter of annual municipal waste at 27%. According to studies, an average office worker uses 10,000 sheets of paper every year. Collectively, that equates to 4 million tons of paper used in one year in the US. So why not stop the cost and guilt of paper with SnapAP paperless AP software?

  • Happier Employees
  • Better accuracy: avoid duplication and errors during processing
  • Easier locating of documents when needed
  • Secure data, ensuring legitimacy of the Supplier Invoice
  • Better tracking of processing and the approval cycle
  • Damage prevention
  • Reduced costs, eliminating postage, printer costs, paper, and ink
  • No more filing, paper cuts, filing cabinets, off-site storage, or piles of paper
  • Tracking and matching Invoices to their Purchase Order and Receipts

No more lost Invoices, mistakes, or delays in processing. SnapAP is much more accurate than paper documentation, supports better compliance, and provides faster processing with electronic Purchase Order delivery, Invoicing and Payments. Accounts Payable staff can spend their time on productive processes and end the stress of chasing errors and lost documentation.

Reduce Invoice Payables’ Errors

  • Up-front accurate Invoices
  • No lost paperwork
  • No damaged paperwork
  • No misfiled paperwork
  • No paper at all!
  • Linked documentation for the entire Procure-to-Pay process

Available On-Premise or in the Cloud

For maximum security, and your convenience SnapAP offers two service platform choice hosting options.

You may prefer to have your account payable automated software hosted by you, in your environment, on your servers, and managed by your team. Alternatively, you have the option of having your payables software install hosted in our secure Cloud.

Regardless of which option you chose, with SnapAP On-Premise or In-the-Cloud, not only are errors reduced, but data security is enhanced for your business transaction when you automate your accounts payable process with SnapAP.

Enhance your Critical Business Relationship with Suppliers

Procure-to-Pay automation enhances your Supplier relationships by ensuring they are paid on time. This keeps the lines of communication clear and allows you to negotiate better terms from a place of power.

No more getting put on credit hold by your suppliers because old or lost invoices were not paid. No more missing deadlines because a paper invoice was not seen for approval or mistakenly filed before being resolved.

Avoid the errors of duplication, which cause a negative impact on the cash-to-cash cycle time. With less time spent on corrections, your Accounts Payable team can focus on better Procure-to-Pay processes. When you implement SnapAP, you to become the preferred customer of your suppliers!

Savings Comparison

SnapAP makes this possible, with seamless integration and quick implementation.

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Smooth Onboarding Process

Our four-stage process can be completed within 6-weeks:

  1. Process mapping
  2. Setup & installation
  3. Training AP team & end users
  4. Go-Live!

SnapAP offers continuous support and review of improvement metrics.

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Seamless Integration

  • Custom training sessions for your company
  • Software is easy to learn and use
  • Tutorials and support are built into the system
  • Supplier onboarding is automated within the system
  • Full integration with your existing ERP software

SnapAP grows with you

Our scalable Accounts Payable solutions allows organizations of different sizes and rates of growth to keep up on their Accounts Payable without additional cost. With electronic Invoicing for AP, you can increase the number of Invoices processed without the need for more staff hours.

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  • Reliable expansion
  • Easy monitoring of Invoices from multiple companies or divisions
  • Ability to have custom settings for each company or division to suit their requirements

Scalable accounts payable solutions mean being able to handle a growing amount of work in the same time period to allow for extra invoicing. There is a certain power in knowing that when your company grows, your Accounts Payable will never be your bottleneck. SnapAP is efficient and easy to use, so growth is an easy choice to make.

Save money on your Accounts Payable processing costs so you can reinvest it into growing your business.

Gain Efficiency Over Your Entire Purchase to Payment (P2P) Process.

You gain an effective cost control tool with SnapAP’s Procure-to-Pay (P2P) solution.

Fully implemented, you can see all transactions on demand and effectively control expenses. You set the accounts payables rules and procedures from your secure login dashboard. The result is that you will transform Accounts Payable manual processing workflow from a fixed cost centre into a powerful, scalable cost savings centre and potentially save your company significant amounts of money.

Industry Reports show that AP automation and better accounts payable management reduces procure to pay processing costs by more than 42%. Consider putting your invoice volume numbers in for a calculation of your potential cost savings. Calculate You Potential Savings Now.

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Negotiate with your vendors & critical suppliers from a position of strength. Cost discounts for scheduled due-date payment.

Automated accounts payable solutions also provide you with the information you need to negotiate with vendors for better payment terms and purchase price.

And instead of missing deadlines, as often happens with the old paper process, you can now take advantage of early payment discount opportunities. Delays in payment can also damage communications with suppliers…so using SnapAP helps keep suppliers happy. In purchasing negotiations, the money you save is your own.

SnapAP delivers results that go directly to your bottom line:

  • Cycle time reduction transforms your business process so your business can move forward
  • Less time spent on supplier inquiries because every supplier enjoys access to real-time updating
  • Accounts Payable defect elimination
  • Discount capture – making sure your cost savings terms are met
  • Cost savings from a simpler more organized payables process and payment flow
  • Improved relationships with suppliers. Payments by due-dates
  • Procure-to-Pay security- bank-level security built-in
  • No lost invoices and wasted payables staff time searching for documents
  • Easy retrieval of invoices; saves time and enforces better compliance
  • Ability to track the status of purchase orders, invoices and payments at any point in the P2P life cycle for every supplier transaction, and your cash flow obligations
  • Manage all types of invoices: material, services, and even non-PO invoices
  • Integration with your existing financial platforms
  • Scalable to help you position your company to grow from the increased volume of the business’ supplier transactions. With SnapAP in place, scalable growth is no problem.

Our goal is to improve your communication process and flow, to remove inefficiencies from your payables process, and to facilitate visibility.