Accounts Payable FAQ

SnapAP is a complete Procure to Payment (P2P) automated software process. The fully integrated solution covers from Purchase Order Approvals to Supplier Payments. More…

SnapAP is a complete Procure to Payment (P2P) automated, software process for digitally managing invoice payables. The fully integrated solution covers and tracks the flow of payables information from the beginning with Purchase Order Approvals through to completed distribution of all Supplier Payments.

A: SnapAP is designed to be used with any ERP, with no customization necessary. Data is transmitted through staging tables by a custom interface.

A: SnapAP is designed to work in many configurations, including multiple ERP’s. The staging tables in SnapAP can be used to share data between many ERP’s, eliminating the need to manually enter the same data multiple times!

A: For maximum security, SnapAP is hosted by you, in your environment, on your servers, managed by your team.

A: SnapAP has a built in Purchase Order Approval process. Approvals are completely electronic! Full Audit trails provide complete transparency to the process.

A_SnapAP is designed to manage 100% of your invoices! From Material, Service, Stock, Travel, even Non PO Invoices! SnapAP has the ability to manage your employee Expense Reports as well, streamlining that process too!

A_Certainly! The SnapAP process is designed to handle 100% of your invoices! Having only one process for invoice entry simplifies Accounts Payable!

A_The SnapAP process is designed to be completely electronic, right from the Purchase Order all the way to Payment! There is no scanning or ‘digitizing’, as it is a truly paperless solution!

A_SnapAP has a built in Approval Hierarchy management process. Approval limits are set by you, so you always have 100% control!

A_SnapAP has the ability to manage Invoice Coding – from Non PO Invoices, to modifying the Purchase Order Accounts, managing invoice coding is a simple process!

A_SnapAP is designed to get it right, up front! When a Supplier gets a Purchase Order, they are asked to review the details, ensuring everything is correct.

A_Certainly! SnapAP has a built in Expense Report process that enables Employees to not only submit their Expense Report from anywhere, but also Approve expense reports from anywhere! With SnapAP, Employees can have their expenses paid within 24 hours!

A_Every process within SnapAP has a full audit trail of any transaction – the whole story is always there, providing 100% transparency!

A_In a paper based Accounts Payable process, the ratio is 1 full time employee per 8-12k invoices per year. Using the SnapAP process, that ratio is 1 full time employee per 80-90k invoices per year!

A_Suppliers love SnapAP! Here is just a few examples of why you needn’t worry:

  • Extremely simple interface, very intuitive
  • 24/7 access to all of their Purchase Orders, Invoices, and Payment Status
  • No software required by the supplier, and no fees for the supplier!
  • Complete visibility – Suppliers always know the status of their Invoices, as well as when they are due to be paid! Predictable payments help with their Cash Flow Management!
  • NO MORE LOST INVOICES!!

A_Suppliers of all sizes enter invoices into SnapAP – from large multi-national corporations to small local businesses!

A_Computer to Computer invoicing is here! SnapAP has a simple and completely automated XML process to manage computer to computer invoicing files.

A_SnapAP training is a… Snap! Your larger Suppliers can be trained one on one, but that doesn’t take any longer than 20 minutes!

A_Generally we work with you to train your top Suppliers in person. SnapAP has built in functionality that enables you to automate the onboarding process! Once automated, you can expect greater than 90% of your invoices to be entered directly by your suppliers! This means that Accounts Payable is now working ON the process, instead of IN the process!

A_It takes less than a minute to create and submit an invoice in SnapAP!

A_While traditional paper processes typically measure cycle times in days, SnapAP measures Invoice cycle times in MINUTES!

A_If they have access to the Internet, then can Approve Purchase Orders, Invoices, and Expense Reports anywhere in the world!

A_SnapAP has the ability to manage payments electronically: The SnapAP Cash Manager! Not only does this electronic ‘filing cabinet’ allow you to manage individual payments, but it sends electronic payment files to the bank to pay your Suppliers immediately via EFT! NO MORE LOST CHEQUES! NO MORE CHEQUE FRAUD!

A_SnapAP automatically sends an email notification to your Supplier when they have a new or revised purchase order to review. The email notifications contain links that will bring the supplier directly to the Purchase order in SnapAP!

A_SnapAP sends email notifications out automatically when something requires approval! The email always contains a link to bring them to the item requiring their approval directly in SnapAP. Also, when an employee logs into SnapAP, they are greeted with a landing page that contains all items that require their action!

A_With SnapAP, invoice cycle times are measured in minutes, allowing you to decide whether you’d like to take advantage of early payment discounts!

A_Employee accesses can be configured with many different roles. Employees always see their own items, you decide if they are able to see more!

A_SnapAP has a built in Delegation module that allows your employees to delegate their approval authority at any time! This eliminates any potential delays in processing invoices due to employee vacation or shift rotations!

A_Since Suppliers have access to all of their records online 24/7, they no longer need to call AP to determine the status of any Invoice or payment! When a Supplier looks in SnapAP, he sees the same information as your AP team! Since everything is available 24/7, Supplier no longer send statements, as it is all online!

A_SnapAP was developed starting in 2006, and has been in use since 2009. SnapAP is currently in use in Canada, the United States, and Australia!

A_The SnapAP transforms your entire P2P process to make it as efficient as possible! The most visible and direct savings is obviously the increased efficiency in your Accounts Payable department, but the benefits extend far beyond there:

  • No more paper invoice = no more filing!
  • No more filing = no more lost invoices!
  • No more lost invoices = no more wasting time searching for invoices!
  • SnapAP gets it right up front, meaning less re-work!
  • Full transparency for Suppliers = less supplier inquiries
  • Complete audit trails provide 100% transparency, leading to increased internal controls!
  • Very low invoice cycle times means timely cost numbers!
  • Very low cycle times means ALL invoices are available to be paid on time, every time! This allows you to capture any discounts you may wish to take advantage of!

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